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What is a Landlord Gas Safety Certificate? If you're a landlord it is important to know your obligations when it comes to the gas safety of your property. Gas Safety (Installation and Use) Regulations, 1998 are required for landlords. You must arrange for your on-site appliances and flues to be checked each year by a Gas Safe registered engineer. You should also provide a copy of your gas safety certificate to every tenant. What is a gas safety certification for landlords? A gas safety certificate for a landlord is a legal document that an Gas Safe registered engineer gives to the owner of the property after carrying out a safety check. This should include all of the details about the property's gas pipework, flues, and appliances that are checked for safety. Landlords are legally responsible for ensuring that all of these items are in good working order and that they provide their tenants with copies of the document they have completed. All landlords are legally required to inspect their properties every 12 months, and to obtain an annual certificate of gas safety. However, the regulations require that landlords ensure they schedule their inspections no later than one month before the certificate due to expire. This will prevent any lapse in coverage and offers the most effective protection for their tenants. To obtain a landlord's Gas Safety certificate, an engineer registered with Gas Safe will need to visit the property. This engineer will inspect every gas appliance and pipework within the property. The engineer will also test each appliance's emergency control. The engineer will also test the emergency controls on each appliance. If the tenant refuses to allow the landlord in, the landlord could try to persuade the tenant to let them in by sending them an explanation in the letter of the reason for the checks and what happens to them if they refuse to allow them to enter. If this fails the landlord may look into initiating the eviction process by serving them with an Section 21 notice. It is mandatory to provide your tenants with a copy of a completed Landlord Gas Safety Record, within 28 days of each inspection. This must be provided to current tenants as well as new tenants prior to their move in. Additionally, you must keep a copy the lease for two years. What is a tenant gas safety certification? Generally speaking, landlords must ensure that all gas appliances in their properties are tested annually by a Gas Safe registered engineer. This is a legal requirement and the costs can vary between PS60-PS120 depending on what's included in the inspection. The engineer will issue the CP12 (Landlord Gas Safety Record) to the landlord following the inspection. This document must be handed over to tenants within four weeks after the test has been completed. The document is a record that should be stored by the landlord for two years following the date of the initial inspection. It is recommended to keep them online in order to reduce waste. Landlords must also make sure that they have access to the property in order to conduct the annual service and gas security inspections. The law stipulates that in the event a tenant refuses access, the landlord must adopt reasonable measures to gain access and complete the inspection. It could be necessary to contact the tenant in writing, request that they contact an engineer directly and to repeat requests for entry. You may also contact the local council, who might be able send an official to explain why it is essential to allow access for maintenance and safety inspections. If a tenant continues to refuse to give access to the property, the landlord should think about initiating the process of eviction. While this is not a last resort but it is legal right for a landlord to evict a tenant who refuses to cooperate with security checks. This can be a complicated process, so landlords should consult a lawyer before taking this step. The landlord is responsible for all gas pipework and flues, appliances and other equipment that they own and offer for use by the tenants. This applies regardless of whether the property is entirely or partially sublet by the landlord to third parties, although the original landlord and anyone who is acquiring responsibilities through contractual arrangements must work together, with an explicit allocation of responsibilities to ensure that the statutory requirements are fully met. It is important to determine if a landlord has hired an agent managing their rental properties. They should also inquire who is responsible for organizing gas safety tests. Some agents will assume responsibility for this, but it is important to inquire with the agency in advance to ensure that you are protected. What is a gas safety certificate for sub-letting? When a landlord rents their property they need to ensure that it is safe for the people who live there. A gas safety certificate shows that all gas appliances and flues in the property have been inspected and deemed safe by an experienced gas engineer. It's the responsibility of the landlord to ensure that they receive their gas safety checks completed every year and that copies are passed onto the tenants who live there. The checks should be conducted by an accredited Gas Safe engineer, and the CP12 form should include their ID number as well as a date of issue. It is also legal that the landlord hand the tenants a copy of the gas safety certificate within 28 days of any inspections being completed. The landlord must also provide a copy of CP12 to any new tenants before they move into. This rule is not applicable in the case of a property that has been rented out for a short time, such as the student house or holiday home. It's an ideal idea to include information about these exemptions in your tenancy contract, since it can save you a lot of stress and legal complexities in the future. If a landlord discovers their flues or appliances are not in compliance with the safety standards of an inspection, they must fix them as soon as possible. This may mean disconnection and reconnecting of the gas supply. Landlords should ensure that their gas engineers are registered with Gas Safe registration and verify their identity with their photocard prior to completing any work. Despite the exemptions mentioned earlier, the rules for gas safety inspections for landlords as well as landlords are extremely strict and must be observed. If a landlord is found in violation of the regulations and is prosecuted, they could be fined and could face fines or even prison sentences. Total Landlord is here to help if you are a landlord who needs to schedule an inspection for gas safety. We have a network of Gas Safe engineers who can visit your home, carry out a full inspection, and issue you with an CP12 gas safety certificate. We offer competitive rates and same-day service for emergencies. Call us or visit our site for more details. What is an annual gas safety check? If you lease out a part or all of your home, it's your legal obligation to conduct an annual gas safety test. This includes checking your boiler and any other gas appliances, which includes pipework, flues, and fittings and fixtures that use or exhaust gases. Gas Safe engineers will inspect your home and make sure that everything is safe and up-to-date. landlord gas safety certificates will test the flues and gas appliances, and look for signs of carbon monoxide poisoning or leaks. They will also ensure that the gas is on and that the gas meter is charged up. It's a good idea to provide your tenants with a copy of the completed gas safety record after the inspection and test was carried out. It should be handed out to tenants in the period of 28 days and to new tenants prior to moving in. It is also recommended to keep a copy of the gas safety record for yourself and any agents you hire. Landlords have to arrange and pay for gas safety certificates and checks for their properties. If a tenant refuses access to allow the inspection or maintenance work to be completed, you must take'reasonable steps' to gain entry. You could send an explanation in a letter of why you need to access the property and the safety inspections that are required. If the tenant is unwilling to let you in and you are not able to gain access, you might think about a Section 21 eviction. Your annual gas safety inspection is included in your Hometree landlord insurance policy. That means you don't have to arrange it separately or fret about when you'll have to complete it. You can be assured that our team will be there to assist you should you want to update your policy details or renew your policy. For more information on our landlord insurance packages, please visit the Hometree website. You can also sign up for a free estimate to learn more about the coverage and how much you'll pay. Our no-price hike guarantee guarantees that your annual premium won't increase by more than the rate of inflation for the first year.